FuelsManager® Overview

Overview

FuelsManager®

FuelsManager represents the pinnacle of enterprise-scale fuel logistics, developed through decades of industry expertise at Varec and now supported by the advanced environmental and sensing ecosystem of Cognesense and L&J Technologies. As an integrated software suite, it provides a centralized platform for organizations managing bulk liquids, ranging from commercial oil and gas terminals to complex military and aviation fueling operations.

The software bridges the gap between field-level hardware and corporate enterprise resource planning (ERP) systems, offering unparalleled real-time visibility into inventory, movements, and transactions. By utilizing modern, browser-based architecture, FuelsManager reduces the traditional IT footprint while enhancing data accessibility across the global supply chain. It is designed not just for monitoring, but for active control and compliance, ensuring that every drop of product is accounted for and managed according to the highest regulatory standards. In a world where operational efficiency and environmental safety are paramount, FuelsManager delivers the actionable insights necessary to protect both your assets and the environment.

Key Features

Multi-Protocol Support

Inventory Management

Centralizes data from disparate tanks into a unified view, enabling operators to make rapid, informed decisions based on precise, real-time volume and temperature readings.

SCADA and Automation

Automates facility-wide control functions by integrating diverse hardware protocols, which significantly reduces manual field labor and minimizes the risks of human error during critical operations.

Solutions & Services

Accounting and Reconciliation

Reconciles physical stock against book values daily to provide an auditable paper trail, ensuring financial transparency and operational compliance across the entire fuel supply chain.

Strong Security & Diagnostics

Movement System Monitoring

Tracks every product transfer in real time between tanks or transport vessels, providing immediate visibility that prevents unauthorized usage and optimizes global distribution logistics efficiently.

Integration Ready

Load Rack Automation

Streamlines terminal entry and loading sequences through secure automation interfaces, facilitating faster vehicle turnaround times while maintaining strict safety standards and identity verification.

Low Maintenance

Browser-Based Deployment

Eliminates the need for local client installations by utilizing a thin-client architecture, which reduces IT overhead and allows for seamless enterprise-wide upgrades and remote access.

Why this Piece of Software?

Choosing FuelsManager means partnering with a legacy of reliability that spans over 30 years and 3,000 global installations. Within the Cognesense portfolio, this software serves as the intelligent backbone for high-stakes fuel management where operational downtime is not an option. Unlike fragmented point solutions, FuelsManager offers a unified enterprise architecture that scales from single-site terminals to massive, multinational logistics networks.
Its ability to interface seamlessly with almost any tank gauging instrument, including legacy L&J and Varec hardware, makes it the most versatile choice for facilities looking to modernize without expensive infrastructure overhauls. Furthermore, its rigorous adherence to API standards and military-grade security protocols ensures it meets the demands of the most highly regulated industries on earth. By selecting this platform, organizations benefit from a solution that combines the physical precision of L&J Technologies and Varec with the cutting-edge digital monitoring and control capabilities that define the Cognesense mission.

Typical Applications

  • Bulk Liquid Terminals: Manual tracking causes errors. Our solution automates data capture, ensuring accurate inventory records and much faster loading operations.
  • Military Fuel Facilities: Complex logistics demand precision. We provide a commercial off-the-shelf system that tracks essential base-level ground and naval fueling.
  • Commercial Aviation Hubs: High-volume refueling requires speed. Our platform streamlines into-plane fueling and provides real-time transaction validation for airport fuel facilities.
  • Refining Operations: Unintegrated systems cause downtime. We unify disparate tank gauging instruments into a single dashboard for improved, facility-wide processing.
  • Chemical Storage Sites: Environmental risks are high. The system monitors leaks and issues alerts, helping facilities meet stringent safety standards.
  • Pipeline Management: Pipeline transfers need oversight. We offer real-time movement monitoring to prevent product loss and ensure every gallon is accounted.

Benefits

  • Enhanced Operational Efficiency: Automating manual tasks allows staff to focus on high-value activities, significantly reducing the time required for daily inventory reconciliation.
  • Real-Time Data Accuracy: Direct integration with field sensors provides immediate updates on tank levels, eliminating delays and errors associated with manual gauging.
  • Reduced Product Loss: Constant monitoring of movements and leak detection alerts help identify discrepancies instantly, protecting your bottom line from unauthorized usage.
  • Streamlined Regulatory Compliance: Automated reporting tools generate necessary documentation for environmental permits, ensuring constant readiness for audits and meeting rising regulatory standards.
  • Centralized Enterprise Visibility: A single browser-based platform connects multiple remote sites, allowing corporate leadership to monitor global assets from any location.
  • Improved Asset Security: Integrated identity verification and terminal automation ensure that only authorized personnel can access facilities and perform product transfers.

Technical Specifications

  • Deployment Architecture: Browser-based v10 architecture with cloud-hosted and on-premises options.
  • OS Compatibility: Optimized for Microsoft Windows server environments with thin-client support.
  • Database Support: Compatible with Microsoft SQL Server, Oracle, and NoSQL/Cassandra for high-speed data archiving.
  • Communication Protocols: Native support for OPC UA, Modbus, Tankway, and all major proprietary gauge protocols.
  • Enterprise Integration: Seamless API-based integration with SAP and other major ERP/Accounting platforms.
  • Standards Compliance: Full adherence to API 2350 overfill protection and EPA Title V reporting requirements.
  • Hardware Interfacing: Direct compatibility with L&J, Varec, and third-party ATG/PLC hardware.

Application Matrix

The following table shows which FuelsManager modules apply to Aviation, Defense, and Oil & Gas operations.

Application Aviation Defense Oil & Gas

Accounting – Accurately track, manage, reconcile, and monitor book vs. physical inventories by tank farm manager, fuel stockholder, and product on a daily, weekly, and monthly basis.
X
X
X

Dispatch – Configure, store, and manage all operational data (customers, drivers, cards, personnel, allocations, equipment) in a single system with full visibility, tracking, alerts, and security.
X

Inventory Management – View all measured and calculated inventory variables, alarms, and tank status using graphical or tabular displays.
X
X
X

Intoplane Kiosk – Guided touchscreen data entry with builtin validations to improve accuracy of manually recorded fuel transactions.
X

Intoplane Web – Browserbased guided data entry with validations for accurate manual fuel transaction recording.
X

Leak Detection – Monitor for leaks and send alerts using 3rdparty detection systems or highaccuracy tank gauge data.
X
X
X

Load Rack Automation – Control facility access and automate safe, secure loading operations with Varec or 3rdparty automation/safety equipment; TWICcompatible
X
X
X

Maintenance – View equipment status, capture maintenance activities, and report on maintenance statistics.
X
X
X

Mobile PointofSale – Rugged tablet interface capturing accurate fuel load data with automatic APIstandard net volume calculations.
X

Movement System – Monitor bulk product transfers into, out of, or within a facility.
X
X
X

Quality Control – Configure tests, schedule inspections, and ensure failed equipment is removed from operations.
X
X
X

Service Station Management – Automate unmanned service stations and remote fuel points with validated pointofsale data capture.
X
X

Throughput Calculator – Perform throughput analysis and estimate emissions for U.S. EPA Title V compliance.
X
X
X

Training – Configure training requirements and maintain compliance records for all personnel.
X
X
X

UserDefined Customization – Supports scripting to customize module functionality, automation, and integration with PLC, DCS, and remote I/O devices.
X
X
X

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